Primary Campus Procedures

The ABCs of Pine Tree Primary

Click on each letter below to learn more about our school policies and procedures.


Please see that your child attends school every day except in cases of illness or emergency. Send a note when he/she returns to school.  Students should arrive at school by 7:35 AM or they will be considered tardy. Drop off begins at 7:05.

What are the state laws on attendance and truancy ?

As required by law, it is the responsibility of Pine Tree ISD to inform parents of state attendance requirements to provide you with ample information and warning before absences become excessive.  State law requires that your student must be in school at least 90% of the time to receive credit for a course or to be advanced to a grade level.

Student truancy procedures are handled in a civil court rather than a criminal court. However, it is important to understand that parents who contribute to non-attendance can still be subject to prosecution.

Students residing in Texas are required to attend school from the age of 6 to 19 and for ages 4 and 5 if enrolled in school.  It is the parent’s duty to monitor the student’s attendance and require the student to attend school. (TEC 25)

In following the legal requirement, a truancy referral will be sent to the court  after a student reaches 10 or more unexcused absences in a six-month period and only after truancy prevention measures have been attempted.  The 10 unexcused absences will apply to entire days and partial days missed such as tardies and early checkouts.

Students enrolled in Prekindergarten with more than 10 unexcused absences, full or partial days, may be withdrawn from the program due to lack of attendance.

After 5 unexcused absences, you may be required to meet with a campus administrator to review attendance procedures and discuss further prevention measures.

Students will 10 unexcused absences will be subject to appear before Justice of the Peace, Tim Bryan.

How can I excuse an absence?

You may excuse absences in two ways:

  1. A Written Parent Excuse Note:  We will accept 3 parent excuse notes a semester.  The 2nd semester begins January 21, 2019. A parent note can cover several days on an illness.
  2. A Medical or Therapy Excuse Note:  Please add the medical or therapy provider for an excuse note that covers all parts of the absence.  If the therapy is reoccurring, please have that noted so that we can mark it in Skyward.

Please turn into the office any excuse notes.

When does my child have to serve after school detention?

We are required to offer make up time so students can make up minutes from class.  The State of Texas monitors the school year by minutes and not days. We are choosing to make up time in after school detention in place of summer school and Saturday school.

After School Detention-Monday, Tuesday, Thursday

Students will serve detention from 3:00-4:00 for excessive tardies, early checkouts, or unexcused absences.

3 tardies = 1 hour detention

5 early checkouts= 1 hour detention

Students will make up unexcused absences with 2 days of after school detention per absence.

Guidelines for School Attendance because of Illness

Your child will have many new experiences during this school year and that may include illnesses from a 24-hour virus to head lice! If your child is running fever (anything above 100), experiencing diarrhea, and/or vomiting. Please keep the student home for a minimum of 24 hours after the fever, diarrhea, and vomiting have stopped without the use of medication. This way we can protect the children in the classroom and your child from catching something else while their own defenses are down. Please send a note to the teacher when your child returns to school after an illness. Also, please send a copy of any medical information we might need (such as emergency reports or new orders from their doctor).

Questions about your student's attendance: Contact Regina at (903)295-5095.

Birthday Celebrations:

Celebrations may occur during the last 30 minutes of the school day.  Items must be pre-packaged and dropped off in the office. No parents may attend. Contact your child’s teacher to set up a day to celebrate. Please do not bring flowers or balloons, as they are difficult to transport around school.

Birthday Celebrations at School

*Every student receives a birthday book and pencil from the office as well as hearing their name on morning announcements.

Please help up celebrate birthdays at school in the following ways:

*Contact the classroom teacher to schedule a day for the Birthday Celebration if you choose to have one for your child. This is optional.

*Birthday celebrations are during the last 30 minutes of the school day.

*You may send individually-wrapped, store-bought snacks to share with the class. Examples: Little Debbie Snacks, Pre-packaged cookies or crackers

* Birthday snacks may be sent in the student's backpack on the morning of the celebration.

*Birthday celebrations are for students in the classroom only.

*You may choose to send goody bags in place of a birthday snack.

If you have any questions, please contact the classroom teacher.


Parents, all students at Pine Tree Primary will be provided with a FREE breakfast daily. When students arrive at school they will go to their morning spots. Teachers will take students to the cafeteria to pick up breakfast to be eaten in classrooms.It is very important if you want your child to eat breakfast at school, please get them here before 7:30. We look forward to sharing this great opportunity with our students.

Buses and Pick Ups:

All transportation changes must be made in person or in writing.  Transportation changes may not be made over the phone. 

To check your students bus route, click on the link below.  Username and password will be the student's 5 digit ID number.

Bus Schedules and Routes

Change of Clothes:

Please leave a change of clothes in your child’s backpack all year. Accidents happen, milk spills, and children get dirty on the playground! (Consider the season and growth spurts!) Closed-toed shoes are best for playground and gym time!

Data Notebook

Your child will come home with a “Take-home Folder” each day.  Please check the folder daily to keep up with what your student is learning.  Our teachers will send notes and student work, as well as notify parents about student behaviors.  If you have a note for your child’s teacher, PLEASE BE SURE TO PLACE IT IN THE FOLDER. Folders are checked daily.

Teachers do not check backpacks.


The school day ends at 3:10 p.m.  Anyone picking up your child MUST have a car tag. Car lines begin at 3:00 to help parents who pick up at multiple schools.

Our bus transportation policy is that students maintain the same drop-off address daily, unless given a permanent change.

Transportation changes must be made in the office.


Students get 50 minutes of recess a day.  Wear shoes that are playground safe!

Field Trips:  Our classes will attend Ecoland twice this year. Permission slips must be turned in for your child to attend. Limited adults are allowed to attend due to facility rules.
Grades:  Look for updated data in your child’s data notebook 3 times a nine weeks. More information will be sent home at the end of the 1st 9 Weeks
Happy Birthday: Celebrations may occur during the last 30 minutes of the school day.  Items must be pre-packaged and dropped off in the office.  No parents may attend. Contact your child’s teacher to set up a day to celebrate.
Independence:  In Primary school, students will learn how to work independently and develop skills to do work on their own.  Teachers do not buckle students in at the end of the day.  Please teach your child how to buckle their seat belt.
Join:  We are asking you to join us to give your child the best experience at the Primary. If you ever need to speak with your child’s teacher, either send a note, email or contact teacher to set up a conference. Sign up for Seesaw. This will be the easiest way to contact your child’s teacher.
Know: Help your child know what items belong to them. Please be sure to label (on the outside) backpacks and lunchboxes. Write your child’s name inside coats, etc.
Lunch Times
Parents may begin eating lunch with their student after September 9th! Please see child's folder for lunch time. We have a table set up on the stage for parents and their student. We ask that you only eat with your child. You will receive a visitors sticker once checked in with photo ID through the office.
All will be provided with a free breakfast and lunch all year.

Parents, no lunch with students on Wednesdays.


Primary can only except exact change or check.  Please label money with student name, teacher, and purpose or money.


A class newsletter will be sent home every week.  This will provide you with what your child will be learning for the following week.  It also provides you with important information happening at school.

Office: Please contact the office and let your child’s teacher know if there are changes in contact information. It is important that we are able to reach you. Only people listed in Skyward Family Access can be on campus or pick up your child.  Have your ID ready when you come to the office.

Parties:  We will have various parties and special events throughout the school year.  Please look for information from your child’s teacher on how you can participate in these special events. 

PicturesIf you opt out of pictures at registration, your child will not be in the yearbook, class pictures, or on the website.
Quality Work: Be looking for a letter about how to access your students Seesaw Family Journal to see the great work your child is doing in class!
Rest: Get your rest every night!  Children at the Primary need about 10-11 hours of sleep a night.

School Supplies

If you did not bring them to “Meet the Teacher”, please drop off your child’s school supplies in the office!  It is so helpful to your child and their teachers to have these ready on the first day of school! School supplies may run out during the year.  Donations are always welcome.

School Supplies Lists


Skyward Family Access

Changes in phone numbers, addresses, guardianship, and transportation need to be made in the office.


Transportation tags will be placed on your child's backpack.  Please leave these tags on all year to help assist us with transportation each day.

Every student will be issued 2 car tags. If you need replacements, stop by the Primary Office.

We do not take transportation changes over the phones. Changes must be made in person at the office or through a note to the child's teacher.

Updating Information: Changes in phone numbers, addresses, guardianship, and transportation need to be made in the office.


Thank you for your cooperation when you visit our campus. All visitors must sign in at the office located at the west front entrance. Bring your driver's license, we will scan it and issue you a visitor's badge or use it to verify your identity you when picking up your child. If you are going to be picking up your child before regular dismissal time for an appointment, please send your child with a note for the teacher with the specific time you plan to pick him/her up. Thank you for your cooperation. 


If you would like to volunteer in the classroom, sign up on the parent website:Volunteer Sign Ups

Welcome: Parents and other visitors are welcome at the Primary.  All visitors must check in at the office to receive a badge from our Raptor system.  Please have your ID ready to scan.

Important Notice!
For the safety of our Pine Tree Community, Students and Staff, for at least the first Nine Weeks of School, we will not utilize volunteers on our campuses.  We appreciate your understanding, support and commitment to our Pirates.  We welcome you to complete a volunteer application at this time to have on file in preparation for this year.  Updates will continue to be provided.

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